Organizing the Company Workflow

The process of organizing your company’s workflow will improve efficiency and productivity, reduce the number of tasks that are redundant, increase communication, and save you time. It will be easier to pinpoint problems and improve processes.

The first step in organizing a workflow is to determine the tasks to be completed in what order, which steps are involved, and who is responsible for each step. It is crucial to identify the people who are involved in the process and then gather them to brainstorm ideas to help build out the current process. These subject matter specialists will provide more information about the places where handoffs take place and the order in which tasks are completed and other aspects to be assessed.

For example the film production team may have employees conducting research for the project, other people working on editing and collecting material as well as others working on pre-production tasks. A workflow can bring everyone together and assist them in focusing their tasks, ensuring all deadlines are met and reducing confusion.

Workflows are created and implemented with a variety of tools, but the most popular and effective are project management software. Using software like Kanbanchi allows you to create lists and assign tasks. The process can be documented and later shared with teams to work. It is usually required to create a transitional period to allow employees to adjust to the new workflow model. This can be achieved through holding “office hour” sessions with experts in technology who will be able to answer any questions you might have and ease the transition.

Certain processes consist of multiple workflows. For example procurement is a procedure that involves a number of workflows. Each workflow is designed to achieve the specific business objective. In the end, they are all interconnected, and must be monitored to ensure they meet their objectives.
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